Convention Committee Reports

RESOLUTIONS

BY JOHN MARGOWSKI, CHAIR

The deadline for submitting proposed Convention resolutions was June 30. The proposed resolutions were reviewed by the appropriate VVA committee chairs, after which the Resolutions Committee sent them to all state council and chapter presidents by first-class mail. They also are posted at:

https://vva.org/national-convention/2021/docs/2021-Proposed-Convention-Resolutions.pdf

The committee encourages all delegates to review the proposed Convention Resolutions prior to arriving at VVA’s Twentieth National Convention in Greensboro, N.C.

The Resolutions Committee: John Margowski, Chair. Staff Support: Sharon Hodge.

CONSTITUTION

BY LESLIE DeLONG, CHAIR

LESLIE DeLONG, ©Michael Keating

As mandated by the Constitution of Vietnam Veterans of America, Article IV, General Provisions, Section 5, Amendments, the VVA Constitution Committee has reviewed the nineteen proposed amendments received by the June 30 submission deadline. The Constitution requires that any proposed amendment be submitted to the Constitution Committee at least 120 days prior to the commencement of the National Convention.

The committee met electronically several times in July to review the proposed amendments and recommend actions for each. The 2021 Constitution Committee Preliminary Report to the Delegates includes copies of all the proposed amendments we received, along with recommended actions. The report was forwarded to chapters and state councils and posted online at https://vva.org/national-convention/2021/docs/2021-National-Constitution-Committee-Preliminary-Report-to-the-Delegates.pdf at the end of August.

The Preliminary Report to the Delegates is subject to change after the proposed amendments are fully discussed by the delegates during the Constitution Committee hearing at the Convention. Following the hearing, the committee will review all comments and may revise the report and the committee’s recommendations. All chapters and state councils are invited to have representatives at the Constitution Committee hearing to present the thoughts and opinions of their members.

There were nineteen proposed constitutional amendments. Ten were reported out of the committee for full discussion and consideration by the delegates. The others were not reported out. The proposed amendments reported out of the committee are numbered and presented in the order of their positions in the Constitution, except for proposed amendment -01, which will be considered first because the final vote on this amendment will affect four of the other proposed amendments.  

We look forward to seeing you in Greensboro.

The Constitution Committee: Leslie DeLong, Chair. Members: Barry Rice, Ken Holybee, Beverly Stewart, Grant Coates, Cliff Riley, Jack Dean, Shelby Pinkerton and Fred Barks. AVVA Advisers: Mary Miller and Kay Gardner. Staff Support: Sharon Hodge.

CREDENTIALS

BY RICHARD LINDBECK, CHAIR

The Credentials Committee, consisting of the nine Regional Directors and the Committee Chair, as well as staff support, is charged with ensuring the proper credentialing of all VVA delegates to the Convention and seating them in accordance with the VVA Constitution.

National Secretary Bill Meeks has provided the delegate count for the chapters and state councils for the Greensboro Convention. Transfer of delegates is no longer authorized. However, transfers for the purpose of starting new VVA chapters and transfers into different chapters when members change residence may continue.

Copies of state councils’ and chapters’ annual Finance Reports must be submitted to VVA national for delegates to be credentialed. A delegate will not be permitted on the Convention floor until an annual Finance Report has been received. The report may be turned in at the Convention. Even if the report has been filed with VVA national, it’s a good idea to bring a copy of the Finance Report with you to Greensboro.

All chapters and state councils also must file all reports necessary to maintain their corporate status as non-profit corporations in good standing with the appropriate agency or office in their state, commonwealth, or territory. This must be confirmed by the State Council President. State council and chapter delegates will not be credentialed until all required filings are current.

2021 VVA Convention logoDelegates attending their first VVA Convention must attach a copy of their DD-214 to the registration form. And all delegates are encouraged to have a copy of the DD-214 with them at the Convention to help answer any potential credentialing questions.

When a chapter elects not to send delegates, it may transfer the delegate votes to other eligible VVA members in good standing from any chapter in its state or to its state council. If a state council elects not to send a delegate, it may transfer the delegate vote to another eligible member in good standing from any chapter in the state. The transfer authority must be in writing and signed by one chapter officer or, in the case of a state council, by one of the state officers.

All challenges should be brought to the attention of the Credentials Committee Chair. The Chair will then seek out the applicable Regional Director, State Council President, and VVA Membership staffer for clarification of any delegate’s credentials. If the challenge cannot be resolved at that level, the full Credentials Committee will convene and make the decision.

The Credentials Chair will give an oral report each morning on the Convention floor to the assembled delegates notifying them of the total number of delegates seated that day.

SEATING

The Credentials Committee is responsible for setting up the delegates’ chairs on the Convention Floor by region, then by state according to the number of delegates each state is allotted.

Delegate seating will be assigned by the following procedure: The host region will be assigned the center front section, with the host state seated in the front rows. The Credentials Committee Chair will draw numbers to determine the seating for the other regions.  

The first region’s number will be seated behind the host region, the second region drawn will be seated behind the first, and so on. As soon as one section is filled, the seating will move to the right section of the Convention hall (stage left) and continue as before, and then to the left section.

All efforts will be made to keep region seating intact. Adjustments may have to be made depending on the size of the region versus the available space. Resolving this issue is the responsibility of the Credentials Chair.

Unassigned seats may be added at the end of each region or state to accommodate delegates who are expected to be added following the opening session.

THE BUSINESS MEETING

The Credentials Committee is responsible for establishing and certifying absences of delegates during the business meeting. To this end, Credentials Committee members will maintain an easily identifiable presence on the main floor of the Convention hall while the delegates are in session.

In the event that a delegate is unable to attend the Convention or is excused during the Convention, the affected chapter or state council may register an alternate to be credentialed and seated as a delegate with full power to act in the stead of the absent delegate.

Finally, I once again remind everyone coming to the National Convention to pre-register. Pre-registering allows the VVA Membership staff and the Credentials Committee to quickly and easily certify everyone and get them seated. See you in Greensboro.