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March/April 2007

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CREDENTIALS COMMITTEE REPORT

BY JIM BLOUNT, CHAIR

The Credentials Committee insures the proper credentialing of delegates to the VVA National Convention and helps seat the delegates, in accordance with the VVA Constitution. The committee consists of a chair and the nine VVA Regional Directors.

CREDENTIALING
The VVA member strength as of February 28 determines the chapter and state council delegate count for the Convention. No transfers of VVA members shall be authorized 90 days prior to the start of the Convention until after the end of Convention.

New delegates who are attending their first VVA Convention must attach a copy of their DD Form 214 to their Convention registration form. Delegates who attended VVA Conventions in 1999, 2001, 2003, or 2005 or are life members or are state council presidents do not need to attach a copy of their DD214. All delegates are encouraged to have a copy of their DD Form 214 with them at the Convention to assist in answering potential credentialing questions.

All challenges at the Convention will be brought to the attention of the Credentials Committee chair. The chair will confer with the applicable regional director, state council president, and VVA membership staff for clarification of a delegate’s credentials. If a challenge cannot be resolved at that level, a meeting of the Credentials Committee will convene and arbitrate.

If VVA national has not received a copy of a state council or a chapter’s annual financial report, that state council or chapter’s delegates will not be credentialed. They will not be allowed on the Convention floor until the annual financial report has been received. Annual financial reports may be turned in at Convention. It is recommended to bring a copy of the annual financial report to the Convention.
The Credentials chair will make an oral report each morning to the assembled delegates notifying them of the total number of delegates seated that day.

SEATING
The Credentials Committee is responsible for the setup of delegate chairs on the Convention floor. The host region is assigned the center front section, with the host state seated in the front row or rows. The Credentials chair then draws numbers for each region.
All efforts are made to keep region seating intact. Adjustments may have to be made in the order drawn depending on the size of the region and the space available. Resolution of this issue is the responsibility of the Credentials chair.

THE BUSINESS MEETING
The Credentials Committee is responsible for establishing and certifying absences of delegates during the business meeting. When the delegates are in session, the Committee maintains an easily identifiable presence on the Convention floor. In the event a delegate is unable to attend, or is excused during the Convention, his or her chapter or state council may register an alternate to be credentialed and seated as a delegate, with full powers, to act in the stead of the delegate who has been excused.

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